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Affiliate Meeting Request

An organization may request permission to host a meeting or special event, such as focus groups, receptions, or debriefing, etc. ADHA Meetings Department manages the approval process and assists in finding a location that meets your event needs. All space is reserved on a first-come, first-serve basis and availability is not guaranteed. Organizers of events held around an ADHA 2019 Meeting/Event are required to inform ADHA Meetings Department in writing of the intended time of event at least 30 days prior to the event and prior to booking. If these scheduled times do not fall into ADHA guidelines, ADHA Meetings Department will notify the organizer to change their times/dates accordingly.


The schedule at a Glance outlines all official ADHA events. These are defined as General Sessions, Exhibits, CE Sessions or ADHA hosted events.

If the intended audience is exhibitors only, and they are registered as “exhibitors”, space may be requested Thursday, June 20 – Sunday, June 23 from 6:00am – 6:00pm.

If the intended audience includes registered attendees, requests will only be approved at the following times listed below. Please completethe meeting space request and return to Leah Johnson at leahj@adha.net. Once the form has been received, ADHA will review and will review the meeting space request and will notify you of available space.  

Below are the authorized hours for events.

Thursday, June 20– 6:00pm Start Time – 9:30pm End Time

Friday, June21–5:30pm Start Time – 8:00pm End Time

Saturday, June22–5:30pm Start Time – 7:30pm End Time


Meeting Space Fee:

Organization must submit a completed application directly to ADHA. Should you contact the facility directly, they will refer you back to ADHA. There is a fee to utilize ADHA’s Meeting Space during the annual conference.

  •          Half-day rental: $500.00 (Morning or Afternoon)
  •          Full-day rental: $1,000

*The fee is applied per room, per day


Click here to complete the form

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Attendee List Rental


Rent an attendee list from ADHA to help promote your company’s presence at ADHA 2019. Order the attendee list for your pre or post show mailings.  An attendee file will be sent for a one-time usage only. ADHA must approve any marketing pieces prior to distribution. Should a company not abide by these terms, ADHA reserves the right to refuse distribution lists.


What is Included: Purchaser will receive a list that includes the attendees’ name, company, job title, city and state. Depending on which list you purchase, you can will also receive either their email address and/or mailing address. Note: the names on the list are those that agree to receiving communications from exhibitors. Therefore, may not quantity the total number of attendees.

To rent a list, click the link to complete the form.

Complete Form

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Contact for pricing